Location: Chatsworth, CA
Schedule: Monday-Friday, 8:30 a.m.-5:00 p.m.
Pay Rate: $28.00 per hour
Organization Type: Nonprofit

Position Summary

The IT Administrative Assistant provides essential administrative, coordination, and documentation support to the Information Technology (IT) Department within a nonprofit organization. This role ensures smooth and efficient IT operations by managing records, tracking assets, supporting purchasing and vendor coordination, and facilitating clear communication between IT staff and the broader organization.

This position does not perform technical engineering or systems administration duties. Instead, it plays a critical role in enabling IT professionals to focus on core technical responsibilities by providing strong operational and organizational support.

Key Responsibilities

Administrative & Operational Support

• Provide comprehensive administrative support to the IT department, including scheduling meetings, coordinating calendars, and tracking action items
• Prepare meeting agendas, take notes, and distribute follow-up summaries
• Serve as a point of contact for general IT-related administrative inquiries from staff
• Assist in coordinating IT projects by tracking timelines, deliverables, and dependencies
• Support effective communication between IT staff and other departments

IT Asset & Inventory Management

• Maintain accurate records of IT assets, including laptops, monitors, mobile devices, peripherals, and software licenses
• Track equipment assignments, serial numbers, warranty information, and replacement cycles
• Coordinate IT equipment logistics for employee onboarding and offboarding
• Support laptop imaging and device deployment schedules in coordination with IT team members
• Track returned, surplus, or retired equipment in accordance with organizational policies

Purchasing & Vendor Coordination

• Prepare purchase requests, quotes, and supporting documentation for IT hardware, software, and services
• Track contracts, renewals, warranties, and licensing agreements
• Liaise with vendors, managed service providers, and internal procurement or finance teams
• Maintain organized vendor files and up-to-date contact lists

Qualifications

• Previous administrative experience, preferably in an IT or technical environment
• Strong organizational skills with attention to detail
• Ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office or similar productivity tools
• Experience working in a nonprofit or mission-driven organization is a plus

Why Join Us?

This is an opportunity to support a mission-driven nonprofit organization while working closely with an IT team that values organization, collaboration, and operational excellence. The role offers stability, a consistent schedule, and the chance to make a meaningful impact behind the scenes.